How to Analyze Employee Pulse Survey Results

blog thumbnail 6

We’ve already talked about pulse survey examples, employee pulse survey questions, and best employee survey tools –but what about analyzing the pulse survey results you gathered from these? At its core, employee pulse surveys are done in order to collect data and act according to the results to better your workplace.  

But first, let’s kick off this post with a quick rundown of employee pulse surveys. In case you’re not familiar with or remember it, these surveys are a way to gauge how your employees are feeling about their work, the company, and their overall satisfaction. Essentially, they help you get a pulse on the overall health of your organization. Cool, right?  

Now, you might be wondering, “Why should I bother analyzing pulse survey results?” Well, my friend, the answer is simple: it’s the key to unlocking insights that can help you make positive changes in your workplace.

By taking the time to carefully examine and understand the data you’ve collected, you’ll be able to identify trends, problem areas, and opportunities for improvement. Plus, by showing your employees that you’re taking their feedback seriously, you’ll be building a culture of trust and transparency. A win-win for both parties involved!  

So, what can you expect from this post? Well, we’re going to walk you through the process of analyzing employee pulse survey results step by step. We’ll cover everything from preparing for analysis to organizing the data to interpreting the results and even acting based on what you learn.

By the end of this post, you’ll have a solid understanding of how to make the most of your employee pulse survey data and use it to drive positive change in your organization. So, let’s get started, shall we? 

analyzing surveys

Analyzing Employee Survey

Decide on your analysis method 

The first step if you want to analyze pulse survey results is deciding on the method you will use. This might sound intimidating, but don’t worry – there are a variety of methods you can use depending on your level of expertise and the complexity of the data.

Some people prefer to use simple methods like tallying responses, while others may prefer to use more complex statistical analyses.

The important thing is to choose a method that feels comfortable and manageable for you to be able to dive into the data with confidence and start drawing meaningful insights. So, take a deep breath, choose your method, and let’s get started! 

Categorize the responses 

Categorizing the responses means taking the individual survey responses and grouping them together based on the questions asked. Doing this will help you identify patterns and trends in the data, which can be incredibly valuable in gaining insights into your employees’ perspectives.

The good news is that categorizing responses is relatively straightforward –all you need to do is create a table or spreadsheet and organize the data according to the different questions asked.  

categorization of responses

Create visualizations 

With your responses categorized, it’s time to start visualizing the data. This step is where things get exciting –by creating charts, graphs, and other visualizations, you’ll see the data in a new light. Visualizations can help you spot trends and patterns that might not have been clear in the raw data.

Plus, they’re a great way to communicate your findings to others in a clear and compelling way. Don’t worry if you’re not a designer –there are plenty of tools out there that can help you create beautiful visualizations even if you’re not a pro. 

Use employee engagement survey software

Using a tool like Teamflect can help you accelerate your journey by streamlining the process of designing and distributing surveys, analyzing survey results, and identifying action items.

With the help of a pulse survey tool, you can seamlessly incorporate employee pulse surveys into your work routine without increasing workload or stress. 

Teamflect is an all-in-one employee engagement tool that offers a comprehensive solution for pulse surveys, all within a single app. One of its key features is being the best employee engagement tool for Microsoft Teams, making it a popular choice for teams who use this platform.

Teamflect enables highly efficient one-on-one meetings with built-in task assignments and note-taking tools, streamlining the communication and collaboration process. Its user-friendly design makes it easy to use for all team members, while customizable and automated review cycles with built-in templates help to enhance productivity.

You can easily analyze your pulse survey results without a hassle with Teamflect’s Power BI reports!

Teamflect's employee engagement survey module
Teamflect’s employee engagement survey module
Intuitive Pulse Surveys Inside Microsoft Teams!
No sign-up required.
Teamflect Image

Identify key themes 

Congratulations on making it this far! Now that you have your data cleaned, categorized, and visualized, it’s time to dive into the fun part – analyzing the results. The first step in analyzing employee pulse survey results is to show key themes.

This involves looking for patterns and grouping similar responses together. As you start to identify themes, you’ll gain a better understanding of what your employees are thinking and feeling. For example, 40 out of 60 employees you surveyed think the working schedule could be more flexible, this will help you realize that you need to change work hours/options.  

Examine trends 

You might be thinking “We already identified key themes, what even are trends?” Trends can be described as patterns over time or across different groups of employees. Examining trends will help you gain a deeper understanding of how employee attitudes and perceptions are changing over time and be able to decide areas for improvement.

This can be an eye-opening process –sometimes the data trends can be surprising or unexpected, but you’ll draw meaningful insights that can help you make positive changes in your organization by keeping an open mind and being willing to explore the data.

examination of trends

Interpret the results 

In this step, we’ll take a closer look at what the data means and how it can be used to make positive changes in your organization. The first step in interpreting the results is to identify the significance of the findings. This involves looking at the data in the context of your business and thinking about what it means for your employees and your organization.

You’ll be able to draw actionable insights and make informed decisions based on the data by identifying the significance of the results. It can be exciting to see the potential for positive change within the data, and we’ll help you think through how to communicate these insights to others. 

Decide on your priorities for action 

Let’s focus on identifying priorities for action based on insights gained from the analysis of survey results. To take action, you need to identify priorities—that is, decide which issues are most important and address them first.

Prioritizing will help you focus on the areas that are most important in your efforts to increase employee engagement and satisfaction, and making use of this information by taking concrete steps to improve the work environment and support your employees is essential. 

Create an action plan 

After establishing priorities for action, the next step is to create an action plan by outlining specific steps that will be taken to address identified issues. 

If you create an action plan based on your analysis of the situation, it will be easier to turn your insights into a concrete roadmap for improvement.

This step is critical in ensuring that changes are effective and sustainable—and can help create a positive work environment for employees. With a well-designed action plan in place, you can take steps toward accomplishing your goals and assess whether the changes that you’ve made are having the desired effect. 

Implement and evaluate the action plan 

Congratulations on creating an action plan! Now it’s time to put the plan into action and evaluate its success. To ensure that these changes are effective and sustainable, you should monitor your progress. In other words: keep track of what’s working (and what isn’t!) as you go along! 

Implementing and evaluating the action plan will help you track progress, find areas that need further attention (if any), and make adjustments as needed. By checking progress and adjusting, you can create a work environment that supports your employees—and drives success for the organization. 

Repeat the survey 

Finally, it is time to see if your survey has changed the pulse of your team members by gauging their responses. The responses you gather now, compared to the earlier ones, will help you understand where progress has been made—and where there is still room for improvement. 

How To Conduct and Analyze Pulse Surveys Inside Microsoft Teams?

Here’s a very simple, step-by-step guide on how you can conduct and analyze your surveys inside Microsoft Teams. We’ve told you about the ultimate tool already, now let’s take a look at how you can utilize it in your best interest!

Step 1: Download The Best Survey Tool Out There, Teamflect

Teamflect download view

Simply go to the Microsoft Apps section and type in Teamflect. From there you can download the app easily.

Step 2: Open Up The Survey Module

Teamflect survey module

Once the download is complete go inside the survey module of Teamflect to start creating your pulse surveys to enhance employee engagement in your organization. You can click on “View All” or go to the left sidebar and click on “Surveys” to reach your employee engagement surveys.

Inside the Surveys module, you’ll find three tabs: “My Surveys,” “My Team Surveys,” and “All Surveys”. You can reach all kinds of surveys from employee engagement surveys to pulse surveys, through there.

Step 3: Complete a Survey

Teamflect survey

Filling out surveys inside Teamflect is just as easy of a process as downloading and implementing Teamflect. All you need to do is click on the survey that is assigned to you and start completing your pulse survey.

Step 4: Analysis and Report

Teamflect survey results

Teamflect also allows you to analyze your results with ease by creating detailed reports on your behalf and using an integrated AI summary tool so you can seamlessly reach your pulse survey results.

Employee survey results are just as important as the ability to create and access your surveys comfortably. What good would it be to do pulse surveys but not be able to analyze your results? You can access the details of your employee engagement survey analysis by going to the admin center and clicking on “Reports.”

Here are some other key features Teamflect offers you in addition to employee engagement surveys;


In conclusion, analyzing employee pulse survey results is critical for creating a positive work environment and driving success for your organization.

Conducting these surveys and analyzing the results will provide you with a picture of how well your KPI is working and where improvements need to be made. If you prioritize the insights and then create an action plan for addressing them, the changes that follow will help both your employees and your business. 

The process of analyzing employee pulse survey results isn’t always easy, but it is well worth the effort. The more you know about what makes your employees tick, the better able you will be to create a workplace environment that supports and engages them. 

We hope this guide has clarified the importance of analyzing employee pulse survey results and creating a positive work environment for your employees. If you haven’t already, we encourage you to conduct regular employee pulse surveys using employee survey software and analyze the results.

By doing so, you’ll be able to gain insights into what is working well and where there is room for improvement and make data-driven decisions that can drive success for your organization.

Don’t be afraid to make changes and take risks – by prioritizing your employees and taking action on the insights gained from your analysis, you’ll be able to create a workplace that is engaging, supportive, and productive. So why wait?

Start conducting regular employee pulse surveys and analyzing the results today and create a workplace that benefits both your employees and your business! Schedule a demo with Teamflect for a better analysis of your employee surveys!

Manage performance inside Microsoft Teams
No sign-up required.
Teamflect Image

FAQ Section

What are the steps of analyzing pulse survey results?

1. Decide on your analysis method 
2. Categorize the responses 
3. Create visualizations 
4. Use employee engagement survey software
5. Identify key themes 
6. Examine trends 
7. Interpret the results 
8. Decide on your priorities for action 
9. Create an action plan 
10. Implement and evaluate the action plan 
11. Repeat the survey 

Why are pulse surveys important?

Pulse surveys are important because they provide organizations with real-time insights into employee sentiment, engagement levels, and overall satisfaction. Regularly collecting feedback through short, targeted surveys, will help companies quickly identify emerging issues, track progress on initiatives, and make data-driven decisions to improve workplace culture and productivity. Pulse surveys also foster transparency and open communication, empowering employees to voice their opinions and feel valued within the organization.

What are the benefits of pulse surveys?

The benefits of pulse surveys include timely feedback collection to gauge employee sentiment and engagement, enabling organizations to swiftly address emerging issues and make informed decisions to enhance workplace culture and productivity. They foster transparent communication channels, empowering employees to voice their opinions and feel valued within the organization as well.

Written by Ezgi Cullu

Ezgi is a content writer and HR enthusiast working in Teamflect. Her goal is to provide creative uptakes on HR trends all over the world as a Gen-Z employee.

blog thumbnail 6 1

10 Amazing Ways To Engage Remote Employees

blog thumbnail 2 2

15 Great Culture Amp Alternatives