One-on-One Meeting Software

Enhance communication with a one-on-one software for Microsoft Teams

Enrich your meetings with customizable meeting agendas, feedback sharing, and complete Microsoft Teams integration to have the best possible one-on-one or team meetings.

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Full functionality. Up to 10 users. No time limit

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Turn consistent & effective 1:1's into a habit for your employees!

Whether you're conducting 1:1 or team meetings, keep everyone on the same page with an intuitive meeting platform that has one of the highest adoption rates among its competitors with an 82% adoption rate.

Empower your team by structuring each meeting for maximum productivity.

Keep everyone in your meetings engaged with an extensive list of meeting features.

  • Track goals / OKRs inside 1:1 meetings to ensure goal alignment.
  • Set and manage tasks inside ongoing Teams meetings.
  • Create comprehensive meeting agendas with recurring talking points.
  • Take shared and private meeting notes to capture all the important details.
Teamflect in app screenshot with focus people tags and one on one meeting reminders
Teamflect in app screenshot with focus people tags and one on one meeting reminders

Foster continuous communication with automated meeting reminders.

Whether it is a mentor/mentee, manager/direct report, or any other relationship, automate and keep track of regular one-on-ones to encourage consistent communication and feedback in your organization.

Have performance-oriented conversations by making goals, tasks, and feedback a part of ongoing meetings.

Access and present real-time performance data to have educated discussions during 1:1 or team meetings. Teamflect lets you access goal completion rates, performance reviews, feedback templates, and so much more inside ongoing meetings.

Teamflect app with tasks and talking points in Microsoft Teams 1-on-1 meeting screen
teamflect activity section screen in 1-on-1 meeting

Engage all your meeting participants to maintain high meeting efficiency.

As attention spans get shorter, it is getting harder to keep people engaged during meetings.

  • Leave no room for awkward silences by supplementing 1-on-1 meetings with talking point suggestions
  • Be on top of what happened between 1-on-1 meetings with activity feed
  • Know what to talk about with an easy-to-use one-on-one meeting agenda and save time by seeing all relevant activities in one place
  • Send out summaries to all participants with a single click.

Have productive meetings, regardless of participant count!

Every participant matters. Don't let any voice in your team meetings go unheard. Teamflect's extensive meeting features bring the focus of one-on-one meetings into meetings with multiple participants.

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Keep track of all the 1:1's in your organization with extensive reports

Access detailed Power BI reports on all of your meeting data and analyze your meeting habits to improve the productivity of all your meetings.

Featured by Microsoft

Teamflect got featured by Microsoft as one of the best 1-on-1 meeting tools for Microsoft Teams.

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Structured 1-on-1 meetings for engaged employees

As remote workplace models keep evolving, new ways for managers to communicate with their employees gain prominence. But nothing quite beats an effective 1-on-1 meeting, does it? It is crucial to remember that every 1-on-1 meeting software is designed with the hopes of capturing the magic of a successful, in-person 1-on-1 meeting. This is where we hit the spot.

It’s important to check in regularly with each of your employees, but how can you use your time more effectively? How can you make the meetings more productive and collaborative?

Read "How to make your 1-on-1 meeting with employees more productive" from Harvard Business Review

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As the name suggests, these meetings are one-on-one interviews held between managers and employees to discuss employees' career goals, daily or monthly tasks, and how employees could progress on their personal development in a company. One-on-one meetings are the best way to improve employee engagement, and they encourage healthy, supportive relationships between employers and their employees.

To prevent one-on-one meetings turn into routine status updates, you need to ask the right questions. One-on-one meeting questions can be tricky since each should target a specific category, such as personal development, job satisfaction, career development, direct reporting, and many more. As a quick start, you may use the following fundamental questions to create your own one-on-one meeting structure;

  • What were the tasks you have completed this week that you were most proud of and why?
  • What will be your top priority for next week, and why?
  • What is the best thing about your job, and role energizes you the most and motivates you?
  • Do you think that your current duties and job description is fully aligned with your future goals?
  • Do you have any feedback about the meeting or one-on-one meetings in general?
  • Is there anything I can support you with after the meeting? Is there anything you want to discuss?

Employees come unprepared to one-on-one meetings, but one-on-one meeting tools have numerous reminders and agenda-related functionalities that encourage meeting participants to a tool that allows people to prepare in advance all the required information and relevant materials.

Some managers might not know how to conduct effective one-on-one meetings. These tools may come in the form of employee one-on-one meeting templates and keep the meetings going smoothly.

People don’t know what the other party has done until the last one-on-one meeting. A successful tool would show what happened in the interval between two one-on-ones, a sort of progress or feedback tracker can be handy.

People talk about action items but don’t create tasks, but most one-on-one meeting tools come equipped with the ability to create tasks during one-on-one meetings.

People don’t take notes during 1-1 meetings. Still, one-on-one meeting tools can usually record meetings allowing for late note-taking, and some tools even provide automated note-taking and transcriptions.

These meetings boost the positive relationship between employers and employees leads to higher motivation and employee engagement. These motivated employees, in turn, do their best in company projects, as opposed to getting by on the bare minimum. They also lead to a lower turnover rate allowing for the growth of the employees (with the organization having the time to invest in them) and the firm with the added benefit of an improved reputation in the job market, an essential in online times. Moreover, more engaged employees will lead to new ideas and projects – all contributing directly or indirectly to the company’s bottom line. There are many one-on-one meeting types: One-on-one meeting with manager, one-on-one meeting with mentor, one-on-one meeting with a colleague etc.

Requesting a one-on-one meeting can be done through various channels, such as email, calendar invitations, or in person. Consider the most appropriate method of communication for your situation. If you have regular communication channels established with the person you want to meet with, such as email or a messaging platform, you may use that.

If your performance management application has any integrations such as a Microsoft Teams integration , then it is always a good idea to request a one-on-one meeting through your performance management software.

The purpose of a one-on-one meeting, also known as a one-to-one meeting or a 1:1 meeting, is to have a dedicated and focused conversation between two individuals. One-on-one meetings are typically scheduled between a manager and an employee, although they can also be between colleagues or team members.

One-on-one meetings provide an opportunity to build a strong working relationship between the participants. They allow for open communication, fostering trust, and creating a supportive and collaborative environment.

Start by setting an agenda for the meeting. This should outline the topics or issues that you want to discuss during the meeting. Share the agenda with the other participant ahead of time so that they can come prepared. While the contents of a meeting agenda surely vary from case to case, meeting agendas usually include sections such as:

• Starting with a check-in

• Reviewing old action items

• Discussing current topics or issues

• Providing feedback

The way you structure your meeting agendas and how you cover each talking point depends heavily on the meeting tools you use. If you're taking advantage of feedback software , you can have an easier time integrating past feedback into the ongoing meeting. The same goes for those using task software or okr software .

To run a successful one-on-one meeting, start by preparing an agenda and creating a safe space for open communication. Begin with rapport-building, provide and receive feedback, and discuss relevant topics or issues using the agenda as a guide. Problem-solve and brainstorm solutions, set clear action items and deadlines, and follow up on commitments made during the meeting.

If you are running an employee recognition software or an employee engagement software , then you should integrate those into your one-on-one meetings as well.

Running effective remote meetings is a key aspect of remote team management. If you have any previous HR analytics software data or employee engagement survey results to play off of, you should.

Customize. Utilize. Improvize 1-on-1 Meetings

One-on-one meetings, whether they are between two peers or between a manager and their direct reports, are what form the heart of an organization. One-on-one meetings highlight the strong personal relationships between members of a team. For that reason alone, they deserve to be conducted with the absolute most efficacy possible.

We seek to help our users achieve this through multiple one-on-one meeting features such as one-on-one meeting notes, one-on-one meeting templates, one-on-one meeting agendas, and many more. Conducting one-on-one meetings requires the same amount of meticulous attention to detail and effort that go into preserving and strengthening your workplace relationships. Each feature we provide you with is designed to help you customize and adapt your one-on-one meeting experience to the highest degree.

More often than not there is an established pattern to how one-on-one meetings with managers or one-on-one meetings with direct reports are conducted. These one-on-one manager meetings are usually so similar that it may seem like they are all following a one on one meeting template. While one-on-one meeting templates can be a good idea, following an excel one on one meeting template or a pdf one on one meeting template can put people in a particular box. The same one-on-one meeting questions and the same one-on-one meeting structures over and over again.

As a one-on-one meeting software, Teamflect provides users with incredible features such as one-on-one meeting agendas, one on one meeting notes, and more! If you use Teamflect's one-on-one meetings module in your one on one meetings with managers or one on one meetings with direct reports, you will start seeing the difference in the efficiency of your one on one meetings!

Can you integrate Teamflect into ongoing meetings?

Yes! Teamflect's chatbot lets you integrate Microsoft Teams meeting agendas into ongoing meetings! You can use these agendas to edit talking points, create new tasks, set goals, and take notes.

Isn't Microsoft Teams already a meeting software?

While Microsoft Teams is great for one on one or one-to-many meetings, Teamflect builds on existing Microsoft Teams meeting features letting users make the most of each one on one meeting.

Can I export my Teamflect meeting agendas?

Yes, you can! You can also sync your meeting notes with OneNote or send meeting summaries to people who were in the meeting, as well as external parties.

Is Teamflect really a free one-on-one software?

Yes, Teamflect is a totally free one-on-one software for Microsoft Teams. Teamflect will always be accessible with all of its features if you want less than 10 users on the platform. However, if you want to have more than 10 users, you need to move to our Pro Plan which starts from $5 per user / per month.

Want to help your people align better with a solid One-on-one meeting software?

To learn more about Teamflect's Free One-on-One Meeting Tool, you can contact us or start using it for free straight if your company has under 10 users.

Schedule a demo or
Try for FREE with Microsoft

Full functionality. Up to 10 users. No time limit