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How to conduct employee onboarding surveys in Microsoft Teams?
Published on:
June 1, 2024
Updated on:
December 4, 2024
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As a whole, the onboarding process exists to evaluate whether a new hire and the organization they've just joined is a good fit, as well as helping them acclimate to their new workplace and responsibilities.
The question is:
How does one evaluate the onboarding process itself?
How can a company identify the parts of its onboarding program that are doing more harm than good?
While conducting an employee onboarding survey is the best way to measure the effectiveness of an onboarding program it is also crucial to make sure the surveys being sent out are:
To make sure your onboarding surveys tick these boxes, this blog post will show you how you can conduct surveys with your new hires inside the best communication and collaboration platform for work: Microsoft Teams!
So what makes Microsoft Teams the right platform for your surveys? Regardless of its purpose and nature, surveys need to be conducted in an environment where your team communicates with each other during their day-to-day operations.
The most important metric for a successful survey is its response rate.
When you conduct surveys inside a centralized communication and collaboration hub that your team uses on a regular basis, you are guaranteeing a much higher survey completion rate.
Another reason is the fact that Microsoft Teams can be fully customized and enhanced with third-party apps. While Microsoft Teams has relatively lackluster survey capabilities on its own, it can seamlessly integrate with the right survey tool to offer the best possible experience.
In this post, we will show you how you can use the highest-rated employee onboarding software in the Microsoft Teams App Store, Teamflect, to conduct your employee onboarding surveys without ever having to leave Teams. So here is a step-by-step Microsoft Teams onboarding guide on conducting surveys among your new hires.
In order to start conducting surveys inside Microsoft Teams right away, all you have to do is look for the Teamflect app inside the Microsoft Teams App Store.
Since you can log in to the app using your Microsoft Account, you won't need to sign up, create an account, or put any payment information in.
You'll also be glad to know that Teamflect automatically accesses your organizational chart through Entra ID, the same way Microsoft Teams does, having all your employees' information readily available inside the app.
Teamflect has an extensive library of survey templates available for every possible scenario in mind. These templates can be used as they are, or they can be fully customized. Users can also simply create survey templates of their own.
Onboarding surveys inside Microsoft Teams can be conducted in two separate ways: Manually or Automated.
In order to conduct an onboarding survey manually, all you have to do is:
The objective best practice however is to automate these surveys to be conducted automatically, at intervals of your choice, or simply after a certain number of days into a new hire's employment.
Depending on your organization's approach to the onboarding process, you can submit select the right onboarding survey automation scenario for you.
Whether you choose to automate your surveys periodically or go with the "New hire automation" scenario, you will be providing your team with a more structured onboarding experience that saves time and mitigates the risk of making mistakes.
As opposed to manually sending a survey out every single time, you will have an automated onboarding survey system you will only set up once.
Once a survey has been sent out, new hires receive notifications to complete them. Pulse surveys are sent out in the form of adaptive cards inside Microsoft Teams chat and they can be filled out right then and there.
This level of simplicity is what ensures high survey completion rates. Regardless of the platform you are using or the type of survey you are conducting, the entire process should be in the flow of work and easily accessible.
Once surveys have been completed, people leaders can analyze survey results with ease. They also have the option to "Generate a Report with AI".
This AI report helps individuals analyze surveys that have been sent out to large numbers, providing them with actionable insights in a matter of seconds.
If there is more than one iteration of the same survey, the AI-generated reports feature can also compare the latter surveys with previous ones.
Utilizing platforms like Microsoft Teams to conduct these surveys ensures a seamless, integrated, and efficient approach, ultimately leading to higher employee satisfaction and retention. If you are curious about trying Teamflect for your onboarding process or performance management in general, you can start exploring the platform for free, today!
An onboarding survey is a tool used to gather feedback from new hires about their onboarding experience, helping organizations to improve their onboarding process. A Microsoft Teams onboarding survey is a survey for new hires that can be sent specifically through Microsoft Teams in order to increase survey completion rates and streamline the onboarding process.
Onboarding surveys provide valuable insights into the new hire experience, identifying areas for improvement and ensuring that the onboarding process meets the needs of new employees. When you conduct onboarding surveys through Microsoft Teams, you drastically increase survey completion rates, since the onboarding surveys are a lot easier to complete for employees. This gives you a clearer picture into the new hire experience in your organization.
Onboarding surveys should be conducted at various stages, such as after the first week, first month, and at the end of the onboarding process, to capture comprehensive feedback.
Best practices include keeping surveys short and focused, ensuring anonymity, using a mix of question types, and acting on the feedback received.
An all-in-one performance management tool for Microsoft Teams
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