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Top 14 Best Employee Onboarding Software to Engage New Hires!

best onboarding software 3D painting of Welcome

The onboarding process is a huge part of the first impression you will be making on your employees. That means nothing but the best onboarding software will do.

We have covered several top software articles before on our blog, and this one is no different in that it will give you some great advice! Employee onboarding is one of the most important aspects of increasing employee retention, and we think that it should be welcoming and warm for your new hires. Onboarding best practices are essential for an organization to hold high-performing employees and reduce turnover rates.

So, let’s kick things off by discussing the importance of a well-structured employee onboarding process. Just run this scenario through your head: A new employee walks through your office doors, full of hope and ambition, ready to conquer the world…or at least their role. Now, imagine if their first day is a disorganized mess, with no clear guidance or support. Talk about a buzzkill, right? A well-structured onboarding process, accompanied by the best onboarding software sets the stage for success, making new hires feel welcome, prepared, and ready to hit the ground running. 

But here’s where things get interesting. We’re not just talking about your old-school, manual onboarding methods. We’re talking about employee onboarding software – the superhero that swoops in to save the day and make the onboarding experience a breeze.   

Now, I won’t leave you hanging in suspense. We’re about to embark on a journey through the 14 best onboarding software solutions. These bad boys are the cream of the crop, the crème de la crème, the…well, you get the idea. We’ll take a peek at each software’s features, benefits, and what makes them stand out from the crowd.  Without further ado, let’s get started!  

Onboarding Software 101: Key Features and Benefits 

Employee onboarding software refers to a specialized digital tool designed to facilitate and optimize the onboarding process for new hires within organizations. Its purpose is to streamline and automate various onboarding tasks, ensuring a smooth transition for new employees from the initial hiring stage to becoming fully integrated team members. 

These software serve as centralized platforms where HR professionals can manage and track the onboarding process, while also providing a seamless experience for new hires. They typically include features such as document management, task automation, digital forms, and onboarding portals, which collectively contribute to a more efficient and organized onboarding process. 

How to Choose the Best Onboarding Software? 

When considering the best onboarding software, there are several essential features that organizations should prioritize. These features aim to enhance the effectiveness and efficiency of the onboarding process, ensuring a positive experience for both HR professionals and new hires. 

Document Management: This feature allows for the secure storage, organization, and sharing of important onboarding documents such as contracts, policies, and compliance forms. It simplifies the process of document handling, reducing manual paperwork and the risk of misplacement. 

Task Automation: Task automation functionality automates repetitive and time-consuming tasks involved in the onboarding process, such as sending reminders, assigning training modules, and generating welcome emails.  

Seamless Integration: The employee onboarding software you will choose should seamlessly integrate with your collaboration tools. New hires are already obliged to learn your system of collaboration, and integrating your onboarding tool inside it will make everything easier.  

person holding pencil near laptop computer

Benefits of Having The Best Onboarding Software 

Implementing onboarding software offers numerous benefits for both organizations and new hires. For organizations, it enhances efficiency by automating manual tasks, reducing paperwork, and enabling a standardized onboarding process. Having this consistency will ensure that all your new hires receive the same level of support, reducing the likelihood of errors and omissions. 

That’s not all! The best onboarding software increases productivity by freeing up HR professionals’ time, allowing them to focus on strategic HR initiatives and employee engagement instead of focusing on new hires for most of their time. It also improves compliance with regulatory requirements, as it helps track and ensure the completion of necessary documentation and training. 

For new hires, onboarding software provides a structured and seamless experience. These software offer easy access to important information and resources, promotes clear communication, and helps your new hires quickly become familiar with the organization’s culture, policies, and expectations. First impressions are everything, afterall!   

Top 14 Employee Onboarding Software Solutions 

1. Teamflect

teamflect one on one meeting reminder card

Teamflect is a Microsoft Teams app that makes it easy for teams to onboard new hires. Many different features go into creating the best onboarding software, and Teamflect has them all! You would be hard-pressed to find a better Microsoft Teams onboarding software than Teamflect—for its ease of use, customization options, and Microsoft Teams integration.

You can easily create and automate onboarding tasks for all new hires, ensuring that they have a smooth transition into their roles. Moreover, Teamflect empowers you to establish mentorship and buddy programs within your organization. Having a buddy system will foster a supportive culture around new hires, encouraging their growth and facilitating a sense of belonging.

Another notable feature of Teamflect is the ability to automate 30-60-90-day review templates. This seamless automated process allows you to measure, evaluate, and appreciate employee performance during the critical onboarding period. Teamflect’s extensive performance review template gallery will be your best friend during the first months of your new hires!

Key Features:

Pros

  • Extremely streamlined employee onboarding software
  • User-friendly interface
  • Complete integration with Microsoft Teams
  • Completely free for up to 10 users

Cons

  • Works best with Microsoft Teams

Pricing: Starting from $5 per user/month 

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2. Workday

Workday Dubs Google Cloud a 'Preferred' Partner - HCM Technology Report

Workday is a renowned name in the realm of best onboarding software solutions. With its extensive range of features and functionalities, Workday simplifies and elevates the onboarding experience for organizations and new hires alike. One of the standout features of Workday is its seamless integration with other HR systems. This integration allows for smooth data exchange between various HR functions, such as applicant tracking systems (ATS) and payroll software.

Workday offers a centralized onboarding dashboard that provides HR professionals with a holistic view of the onboarding progress for each new hire. This dashboard enables HR teams to easily track and manage onboarding tasks, ensuring that no critical steps are missed.

Workday excels in employee self-service features as well. It offers a self-service portal where new hires can access essential information, complete forms, and review onboarding materials at their own pace.

If you’re looking for more alternatives to Workday, we’ve got you covered!

Key Features:

  • Talent Management
  • Time Tracking
  • Employee Self-Service
  • Payroll Management

Pros

  • Streamlined HR and financial processes
  • Advanced analytics and reporting
  • Improved colllaboration

Cons

  • Hard-to-navigate interface
  • Integration with other systems
  • Implementation and customization

Pricing: Starting from $4 per user/month 

3. BambooHR

BambooHR Software Reviews, Demo & Pricing - 2023

BambooHR is one of the best onboarding software solutions that has gained recognition as one of the top players in the market. This platform offers a robust set of features specifically designed to simplify and streamline the onboarding process.  

BambooHR’s document management feature enables the digital storage and organization of important onboarding documents. HR professionals can easily upload, share, and track documents, ensuring a seamless and paperless onboarding experience. 

BambooHR offers customizable onboarding checklists and templates that allow HR professionals to create tailored onboarding workflows that align with their organization’s unique needs. This feature ensures that all essential tasks are completed and provides a structured framework for new hires to follow.

Key Features:

  • New Hire Checklist Template
  • Onboarding Tasks and Meetings
  • Introduction Surveys

Pros

  • User-friendly interface
  • Encrypted data protection
  • Extensive data and analytics

Cons

  • Only can be used on cloud
  • Lack of customization
  • Does not include a benefits module

Pricing: Starting from $5.25 per user/month 

4. SAP SuccessFactors 

3 Ways to Secure SAP SuccessFactors and Stay Compliant

SAP SuccessFactors is a prominent player in the best onboarding software arena, offering a robust suite of features to enhance the onboarding experience for organizations and new hires. As part of the renowned SAP family, SuccessFactors brings a wealth of expertise and a strong reputation for delivering comprehensive HR solutions.

The software offers a range of features that streamline the onboarding process. From digital document management to automated workflows, SuccessFactors empowers HR professionals to automate manual tasks, reducing administrative burdens and ensuring a consistent onboarding experience. New hires can complete required forms, review policies, and access necessary resources through the platform, fostering a self-paced and engaging onboarding experience.

SAP SuccessFactors also places a strong emphasis on analytics and reporting. The platform provides powerful reporting capabilities, allowing HR professionals to gain insights into the onboarding process, track key metrics, and identify areas for improvement. We also have a post on SAP SuccessFactors alternatives if you’re interested but looking for a more suitable option!

Key Features:

  • Recruiting and Applicant Management
  • Performance Review and Goal Management
  • Succession, Development Planning and Workforce Analytics

Pros

  • Variety of functionalities
  • Good analytics feature

Cons

  • High cost
  • Limited integration options
  • Steep learning curve

Pricing: Starting from $25 per user/month 

5. ADP Onboarding 

ADP Workforce Now Data Insights & Reporting | ADP Canada

ADP Onboarding is another one of the best onboarding software solutions that offers a comprehensive set of features to streamline the onboarding process for organizations. As part of ADP Workforce, a human capital management solutions, ADP Onboarding is a great onboarding solution.

With ADP Onboarding, organizations can create customized onboarding workflows tailored to their specific needs. This flexibility allows HR professionals to design a seamless onboarding experience that aligns with the organization’s culture and policies. You can create personalized welcome messages and task assignments.

The software also offers a self-service portal for new hires, allowing them to complete forms, access company policies, and complete necessary training modules. This self-service functionality enhances the onboarding experience by providing new employees with the autonomy to navigate and complete onboarding tasks at their own pace. It promotes engagement and reduces the administrative burden on HR professionals.

Key Features:

  • Tracking Manager Tasks
  • Data Collection from New Hires
  • Paperwork Management

Pros

  • Easily track vacation and approvals
  • Robust time tracking
  • Premade templates

Cons

  • Lack of time card changes history
  • Lack of access to older reports
  • Limited customization

Pricing: Contact vendor

6. Zenefits

Zenefits Reviews 2023: Details, Pricing, & Features | G2

Zenefits is an all-in-one HR platform. In addition to being one of the best onboarding software, Zenefits offers a range of HR functionalities, including benefits management, payroll processing, and time tracking. This integrated approach allows organizations to manage multiple HR tasks in one centralized system, saving time and reducing the complexity of managing various HR processes.

The software also simplifies benefits enrollment during the onboarding process. Zenefits allows employees to easily navigate through benefit options, select their preferred plans, and complete enrollment seamlessly.

Zenefits also offers a robust self-service portal for new hires, allowing them to access important resources, review policies, and complete required forms online. Self-service functionality empowers new employees to take an active role in their onboarding journey, reducing the need for constant assistance from HR professionals and fostering a sense of ownership.

Key Features:

  • Payroll Data Syncing
  • All-in-one Management

Pros

  • Self-service benefits administration
  • Robust HR features including recruiting and onboarding

Cons

  • Difficult for small teams
  • Poor customer service

Pricing: Starting from $8 per user/month 

7. ClearCompany

Leading Applicant Tracking System (ATS)— ClearCompany

ClearCompany has an intuitive onboarding dashboard that provides a centralized view where HR professionals can easily manage and track the progress of each new hire’s onboarding journey. From completing required forms to assigning tasks and training modules, the dashboard offers a clear overview, ensuring that no crucial steps are missed during the onboarding process.

ClearCompany Onboarding offers customizable onboarding workflows that enable organizations to design a personalized onboarding experience for their new hires. HR teams can configure the onboarding process based on job roles, departments, or other specific requirements.

ClearCompany also integrates with other HR systems, such as applicant tracking systems (ATS) and HRIS platforms, allowing for seamless data exchange and synchronization. This integration eliminates the need for duplicate data entry and ensures the accuracy and consistency of employee information across different systems.

Key Features:

  • Applicant Tracking System
  • Performance Management
  • Workforce Planning & People Analytics

Pros

  • Highly customizable templates
  • Centralizes all documents of a candidate
  • Streamlines onboarding paperwork

Cons

  • High complexity
  • Lack of mobile app
  • Limited integration options

Pricing: Contact vendor

8. Gusto

Gusto Launches New Hiring and Onboarding Tools to Help Small Businesses  Rebuild

Gusto makes it easy for companies to onboard new employees, no matter where they work. Background checks and benefits enrollment are just two features that Gusto offers—and as part of a cloud-based solution, there is also support for e-signatures and state tax registration. Gusto’s platform allows you to send customizable offer letters, set up birthday reminders and connect with employees from a distance—allowing for an easier onboarding process.

Gusto seamlessly integrates with other HR systems and payroll software. This integration ensures that employee information is accurate, up-to-date, and accessible from anywhere—allowing Gusto to streamline the payroll process while reducing administrative burdens on your company. The streamlined integration of data into all aspects of the HR function can increase accuracy, eliminate duplicate entry and streamline operations.

Key Features:

  • Hiring and Onboarding
  • Time Tracking
  • Payroll and Tax Filing

Pros

  • Automatic tax filing and compliance guidance
  • Customizable reports

Cons

  • High pricing
  • Payment functionality is available for US only

Pricing: Starting from $6 per user/month 

9. Paycom

Paycom Review 2023 Pricing, Features, Shortcomings

Paycom is a full-service human capital management (HCM) system that combines integrated payroll, HR and talent management functions to help you reduce costs, improve employee engagement and streamline business processes.

Paycom offers comprehensive tools for recruiting, hiring and onboarding top talent. These include automated hiring and staff management—making sure that no good candidates are overlooked in the hiring process. Applicant tracking, E-Verify and enhanced background checks help filter out unqualified candidates and verify employment eligibility. Drug testing services can also be provided by customizable searches to verify criminal, education or employment histories.

Paycom’s HR and talent management software provides the tools to simplify complex personnel management tasks. It offers a variety of features, including customizable reporting, streamlined benefits administration and enhanced ACA/COBRA compliance.

Key Features:

  • Talent Acquisition
  • HR and Talent Management
  • Benefits Administration

Pros

  • Good customer service
  • Great implementation
  • Seamless data entry

Cons

  • Steep learning curve
  • Lack of transparent pricing
  • Limited third-party integration options

Pricing: Contact vendor

10. Cegid

Cegid Talentsoft | Human Capital Management Solution | HRM Software

Cegid is one of the best onboarding software that focuses on delivering a seamless and personalized onboarding experience. With its range of features and emphasis on talent development, Cegid stands out as an effective solution for organizations looking to engage and nurture their new hires.

Talentsoft puts a strong emphasis on personalization. The software allows HR teams to create tailored onboarding experiences by designing customized learning paths and training modules for new hires. This personalized approach ensures that new employees receive the right information and training based on their roles, skill sets, and career goals, fostering a sense of engagement and empowerment from the start.

The software also enables HR professionals to track the progress and performance of new hires during the onboarding process. Through intuitive dashboards and analytics, Talentsoft allows HR teams to monitor the completion of onboarding tasks, assess individual performance, and identify areas for improvement. This tracking capability helps organizations ensure that new hires are integrating effectively and receiving the necessary support.

Key Features:

  • Career and Succession
  • Learning Management
  • Onboarding

Pros

  • Streamlines performance review process
  • Provides succession management

Cons

  • Poor reporting system
  • Lack of e-mail notifications

Pricing: Contact vendor

11. Talmundo 

Talmundo by Talentech | Elevate employee onboarding

Talmundo allows organizations to craft personalized onboarding journeys for their new hires using a storytelling framework. When it comes to training, it is one of the best onboarding software out there. This approach enables HR teams to present the company’s values, culture, and history in a captivating and memorable way, fostering a deeper connection between new hires and the organization from day one.

The software also offers interactive features such as gamification and quizzes to enhance engagement during the onboarding process. By incorporating elements of gamification, Talmundo turns the onboarding journey into a fun and interactive experience, keeping new hires motivated and eager to learn. Quizzes and assessments can be used to reinforce knowledge and ensure understanding, making the onboarding process more engaging and effective.

Talmundo places a strong emphasis on social integration. The platform allows new hires to connect with their colleagues, mentors, and managers through chat functionalities and social networks within the softwar which helps new employees build relationships, seek support, and feel part of the team even before their first day at the office, creating a sense of belonging and reducing the feeling of isolation.

Key Features:

  • Company Fact Carousel
  • Onboardee Introductions
  • Quiz and Questionnaire Builder

Pros

  • Integrated buddy system
  • Responsive task management
  • Advanced permission settings

Cons

  • Accessibility problems
  • Limited third-party integrations
  • Layout issues

Pricing: Contact vendor

12. Lessonly 

What is Lessonly - an Overview - LMS data migration | LMS Import & Export

Lessonly incorporates multimedia elements into its learning materials, keeping learners engaged and motivated throughout the process. Lessonly creates e-learning experiences that engage learners, increasing the impact of training initiatives.

Every organization has its unique training needs, and Lessonly recognizes the importance of customization. The platform allows administrators to tailor the learning content to match the organization’s branding, style, and specific requirements. Also, Lessonly enables the creation of personalized learning paths for individual employees, ensuring that each learner receives the training that is most relevant to their role and skill level.

Lessonly promotes collaboration and communication among learners and trainers alike. With built-in communication tools, learners can easily reach out to their peers and trainers to ask questions, share insights, and discuss course material. The platform also supports real-time feedback, enabling trainers to provide timely guidance and support to learners.

Key Features:

  • Training Tracking
  • Job Description Management
  • Orientation Workflow Management

Pros

  • Lessons don’t feel like training
  • Knowledge tests
  • Clean interface

Cons

  • Limited customization
  • Poor customer service
  • Poor search option

Pricing: Starting from $200 per month 

13. Click Boarding

Enabling and using the Click Boarding integration – Lever Support

Click Boarding is a software-as-a-service that allows companies to create an individualized experience for new employees. From its inception, Click Boarding has been built with retention in mind.

In addition, organizations can rely on the software to generate workflows based on an employee’s role or stage in their career. Real-time process suggestions by Click Boarding help users define a unique onboarding journey of their own.

Organizations can keep new hires connected and engaged by incorporating office maps, welcome videos, cultural norms etc. into their onboarding process: the tedious paperwork involved in this procedure can be eliminated or at least reduced. It really is one of the best onboarding software you can find.

Key Features:

  • Employee Lifecycle Capabilities,
  • APIs
  • Workflow Orchestration

Pros

  • Simple interface
  • Great mobile app
  • Paperwork management for new hires

Cons

  • Limited third-party integration
  • Complexity

Pricing: Starting from $3200 per year

14. Enboarder

Enboarder on Behance

Enboarder helps companies create a consistent and welcoming experience for new hires, connecting them to their teams and empowering them from day one. You can create a memorable experience that welcomes new employees into the company and creates excitement about their time at your organization.

Enboarder automatically creates new-hire journey paths based on role type, demographics, and other levels of segmentation. The platform integrates directly with applicant tracking systems to streamline the workflow for users who want a more automated system. The new hire journeys really make this app one of the best onboarding software for new hires.

Enboarder supports companies through every step of their onboarding process, from introducing new employees to providing ongoing training and support. Enboarder provides HR professionals with a range of powerful features that make recruiting easier and more engaging, such as the ability to view incomplete actions or overdue items. Plus, it integrates seamlessly with other everyday apps like JobAdder and DocuSign—so recruiters can take advantage of tools you already use every day!

Key Features:

  • Employee Onboarding
  • Training Management
  • Goal Setting / Tracking

Pros

  • Great analytics and reminders
  • Focused on employee engagement
  • Drag-and-drop interface

Cons

  • Hard-to-navigate dashboard
  • Limited customization
  • High pricing

Pricing: Starting from $9950 per year

Conclusion

We are here to advocate the crucial role that employee onboarding plays in setting the stage for a successful and engaging employee experience. A well-structured onboarding process helps new hires integrate into the organization, understand their roles and responsibilities, and feel supported from day one. However, with the increasing complexity of onboarding, it’s essential to leverage technology to streamline and enhance the onboarding experience.  

Throughout this guide, we have explored the top 14 best onboarding software solutions available in the market. These software solutions offer a range of features and functionalities to simplify and automate various aspects of the onboarding process. From task management and document sharing to training modules and analytics, these tools can help organizations optimize their onboarding workflows and improve the experience for both new hires and HR teams. 

We recommend exploring these top 14 best onboarding software solutions in more detail to find the one that aligns with your organization’s unique needs and requirements. Consider the features, scalability, integration capabilities, pricing, and support options offered by each software solution. Take into account user reviews and ratings to gain insights from other organizations that have already implemented these solutions. 

Looking ahead, the future of employee onboarding software holds tremendous potential. As technology continues to advance, we can expect even more innovative features and integrations that will further enhance the onboarding experience. From personalized onboarding journeys tailored to individual employees to advanced analytics that provide valuable insights into onboarding effectiveness, the possibilities are vast. 

Written by Ezgi Cullu

Ezgi is a content writer and HR enthusiast working in Teamflect. Her goal is to provide creative uptakes on HR trends all over the world as a Gen-Z employee.

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