What is the purpose of performance feedback?

The purpose of performance feedback is to provide employees with information on how they are meeting the expectations and goals set for their role and to help identify areas for improvement. It helps employees understand how their performance is impacting the overall goals and objectives of the organization.

How often should I give performance feedback?

Performance feedback should be given on a regular basis, such as during performance reviews or in regularly scheduled meetings. It can also be given as needed, based on specific performance issues or major projects or tasks.

How does performance feedback contribute to the company?

It helps the company identify and address performance issues in a timely manner, which can improve overall productivity and efficiency.

What topics/areas does performance feedback cover?

Performance feedback includes feedback on how an employees overall performance has affected the productivity of the organization. It can also compare the employee's performance to the performances their peers.

How do you write feedback on employee performance?

When writing feedback on employee performance, be specific and provide examples of observed behaviors. Focus on both positive aspects and areas for improvement. Use a constructive and supportive tone, and offer actionable suggestions for growth and development.

Employee Performance Feedback Template

The Performance Feedback Template helps managers, peers, and collaborators provide fair feedback on an employee’s job performance. It encourages reflection on outcomes and growth opportunities.

Delivered through Teamflect in Microsoft Teams and Outlook, this template keeps feedback easy and accessible for any performance conversations.

Use this template in Teamflect now

What does the Performance Feedback Template include?

General Performance Reflections
Open-ended questions invite you to share your general thoughts on the employee’s performance, with examples to support your feedback.
Strengths & Weaknesses Input
Encourages thoughtful feedback by prompting examples of both what the employee does well and what could be improved.
Comparative and Contextual Insights
Questions invite a benchmark against others in similar roles, adding perspective without judgment.
Frequency and Consistency Ratings
A multiple-choice scale measures how often the employee meets or exceeds expectations, adding quantitative insight.
Collaboration & Teamwork Assessment
Rate how effectively the employee contributes within the team environment.
Productivity & Job Performance Ratings
Two separate 5-star scales allow reviewers to assess day-to-day output and overall role effectiveness.
Autosave & Privacy Controls
Feedback is autosaved and can be shared with relevant stakeholders, with visibility settings based on organizational preferences.

How to use the Performance Feedback Template in Microsoft Teams & Outlook

1. Use during review cycles, calibration meetings, or project evaluations

This template supports both structured and ad hoc performance reflections.

2. Customize for role-specific metrics

You can tailor the language or rating focus to better match different roles (e.g., creative, technical, leadership).

3. Submit feedback inside Microsoft Teams

No need to switch platforms. This template works directly inside your daily collaboration tools like Microsoft Teams.

4. Aggregate responses for formal reviews

Use performance feedback as part of Teamflect’s broader performance review system or calibration sessions.

Who should use this template?

Best for:

Managers evaluating direct reports
Peers giving structured project or quarterly feedback
HR and People Ops teams collecting data for employee performance review cycles
Organizations standardizing performance assessment criteria
Teams practicing continuous performance management

With the Performance Feedback Template, you can deliver balanced, meaningful feedback that acknowledges achievements while guiding future development.

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