What is the purpose of performance improvement plans?

The performance improvement plan is intended to help employees improve their performance and reach their full potential, which can benefit both the employee and the organization.

How often should I map out performance improvement plans for employees?

Performance improvement plans should be mapped out on a regular basis, ideally at least once a year or as needed. This will allow you to keep track of progress and make adjustments as necessary.

How does a performance improvement plan contribute to the company?

A performance improvement plan can contribute to the company by helping employees improve their performance, which can lead to increased productivity, higher quality work, and a more engaged and motivated workforce.

What topics/areas does a performance improvement plan cover?

These plans include clear goals and action steps for improving performance in these areas, and a timeline for achieving those goals. This way, the plan is focused on specific and measurable objectives that will help the employee to improve their performance and reach their full potential.

How do I give feedback to PIP?

The comments you give an employee on their Performance Improvement Plan (PIP) must be precise, detailed, and constructive. Concentrate on the PIP's priority areas for improvement and make concrete recommendations for growth and development. Keep an encouraging and sympathetic attitude while highlighting the PIP's significance as a tool for improvement and the employee's potential for success.

Performance Improvement Plan Feedback Template

The Performance Improvement Plan (PIP) Feedback Template helps managers provide clear, structured feedback to support employees in meeting performance goals. It focuses on specific gaps, improvement steps, and accountability all within a supportive framework.

Delivered through Teamflect in Microsoft Teams and Outlook, it streamlines performance documentation and ongoing feedback.

Use this template in Teamflect now

What does the Performance Improvement Plan Feedback Template include?

Performance Issue Documentation

‍Collect concrete examples of underperformance and its impact on the team or business outcomes.

‍Improvement Recommendations‍

Offers space to suggest specific actions the employee can take to improve their performance.

Peer & Role Benchmarking‍

Encourages reviewers to assess the employee’s performance compared to peers in similar roles.

Core Capability Ratings

Multiple-choice questions assess the employee’s ability to:

Understand responsibilities
Prioritize tasks
Take initiative toward improvement

Compliance & Accountability Star Ratings

Star ratings provide a snapshot of how well the employee:

Meets deadlines
Follows company policies
Meets performance standards

Supportive but Action-Oriented Design‍

Focuses on improvement, creating a foundation for honest, forward-looking performance discussions.

Autosave, Visibility Control & Record Keeping‍

Responses are saved automatically and can be reviewed by HR, managers, or used in follow-ups throughout the PIP period.

How to use the PIP Feedback Template in Microsoft Teams & Outlook

1. Use as part of a formal Performance Improvement Plan

Ideal for regular manager check-ins and mid-cycle PIP reviews.

2. Customize for role-specific responsibilities

Adjust the prompts to focus on technical delivery, communication, behavioral expectations, or operational compliance.

3. Keep performance records inside Microsoft Teams

Managers can complete and review feedback inside Teamflect, no additional tools or manual logging required.

4. Use insights to guide coaching and HR involvement

Combine this feedback with development plans or manager-led action steps to track real progress.

Who should use this template?

Best for:

Managers overseeing performance recovery plans
HR teams supporting structured improvement processes
Organizations ensuring consistency and fairness in PIP documentation
Leaders committed to turning performance issues into growth opportunities

The Performance Improvement Plan Feedback Template helps HR turn tough conversations into clear, supportive action plans focused on progress.

Frequently Asked Questions

Here are some of the most frequently asked and heavily researched questions about feedback.

Performance Improvement Plan Feedback Template

What does the Performance Improvement Plan Feedback Template include?

How to use the PIP Feedback Template in Microsoft Teams & Outlook

Who should use this template?

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