This Employee Exit Review Template by Teamflect allows HR teams and managers to gather valuable feedback during the offboarding process. Conducted before an employee leaves, it helps uncover the reasons behind their departure, identify areas for organizational improvement, and capture final reflections on their experience.
With built-in questions and feedback mechanisms, this digital template provides a respectful and structured way to close the employee journey—without leaving Microsoft Teams or Outlook.
Departure Reason Exploration
Understand what prompted the employee to begin seeking new opportunities—role misalignment, growth limitations, or external factors.
Manager and Role Satisfaction Rating
Ask whether the employee felt supported, recognized, and equipped to succeed in their role.
Role and Experience Reflection
Collect feedback on what the employee liked most and least about their time at the company.
Change in Role and Recognition Questions
Capture if and how the job changed since hire, and whether achievements were acknowledged throughout employment.
Improvement Suggestions
Give the departing employee space to share candid ideas for improving company culture, processes, or leadership.
Net Promoter-Style Insight
Ask if the employee would recommend the company to a friend—an honest indicator of internal brand perception.
Concerns Disclosure
Check if any issues discussed in the exit review had been raised earlier, highlighting potential gaps in internal feedback response.
Review Summary & Sign-Off
Summarize key feedback and confirm both parties have acknowledged the conversation with a simple digital signature.
You can use this template to strengthen your offboarding process and gain structured feedback from every exit interview:
1. Assign the template automatically during offboarding
Trigger the review as part of your standard employee offboarding checklist inside Microsoft Teams.
2. Customize questions based on department or role
Tailor the template slightly for different teams or job types, while maintaining consistency in key feedback areas.
3. Collaborate securely in Microsoft Teams or Outlook
The employee and interviewer can complete the review entirely within Teamflect—keeping everything confidential and trackable.
4. Review results and share insights
Use Teamflect’s admin dashboard to collect trends over time and generate summary reports on reasons for turnover and feedback themes.
5. Apply findings to drive meaningful change
Feed insights into retention strategies, manager coaching, and leadership development to help retain future talent.
This exit review template is ideal for HR professionals and team leads conducting structured exit interviews as part of offboarding.
Best for:
110 Exit interview question examples to collect honest feedback
.svg){kind=small}
.svg){kind=small}
