There is a lack of knowledge of project management tools that are available in the market but there are many incredible project management software one can benefit from.
However, when it comes to using Microsoft Teams for project management, we might in fact have everything we need right under our noses! Many users are familiar with Microsoft Teams as a communication tool.
They understand how to communicate with their coworkers and team members via chat, audio, and video calling but in fact, Microsoft Teams can be capable of so much more.
In a time when everyone is looking for project management software for Microsoft and going through project management tools rapidly, the best MS project management software might have been there all along!
So the question now is: “How to use Microsoft Teams for project management?”.
Microsoft Teams provides an excellent platform for project management, from real-time chat to virtual meetings, document management, and more.
This article covers all you need to know about using Microsoft Teams for projects and teamwork, and we will talk about how you can use the Microsoft Teams project management features.
Table of Contents
How Can You Use Microsoft Teams For Project Management?
Microsoft Teams is a platform for team collaboration that can assist in project management by giving team members a central location to communicate, collaborate, and share data.
You may use Teams to organize your projects into teams, which you’ll then manage efficiently by using the capabilities and integrations available to you in the Teams ecosystem.
1. A Communication Hub
Team members can communicate, exchange files, and collaborate on tasks in one location with Microsoft Teams.
This makes it simpler to track progress and maintain organization by keeping everyone informed and on the same page.
2. Channels for Structure
Channels can then be created within a team to represent various aspects of the project or to focus on specific tasks. This simplifies the project and keeps the team organized.
3. The Only Calendar You’ll Need
Teams comes with a calendar feature that lets you schedule meetings, invite team members, and set reminders. This keeps everyone on track and prevents important meetings from being missed.
4. Video Conferencing
With the robust video conferencing functionality included in Microsoft Teams, you can work with your team members from any location and hold meetings.
Oh! And the screen-sharing tool makes it simpler to collaborate remotely by allowing you to share your screen with others.
5. Task Management
While a bit rudimentary, Teams does include a number of task management features that can help you keep track of what needs to be done.
You can create and assign tasks to team members, set deadlines, and track progress. The task setting and tracking capabilities of Microsoft Teams can then be boosted with:
Not only is Microsoft Teams project management very effective and easy, but there are also many incredible Microsoft Teams project management apps just waiting to be integrated! What are they? Just scroll down and find out!
What Are Some Microsoft Teams Apps for Project Management?
Here is a list of external Microsoft Teams apps that you can for project management in Microsoft Teams.
Teamflect is a project management app for Microsoft Teams, that offers many functionalities to help project managers or people managers to manage projects or diverse teams.
If you have a team in Microsoft Teams, these teams are also visible inside of Teamflect so that you can use the same structure that you have in Microsoft Teams to track your OKRs in Teamflect.
If you want to assign tasks to your project members, Teamflect can also help you with that as well. You can assign tasks while you are conducting your 1-on-1 meeting with employees or just by going to the tasks section of Teamflect.
Additional project management capabilities
Teamflect as a project management software offers multiple different features that allow its users to tackle all the different challenges they could face while managing a particular project.
While modules such as tasks, goals, and OKRs can be seen as the three most important features regarding project management, projects aren’t just centered around tasks and to-do lists.
Projects are about human relationships and interaction. That’s why the three modules below can be just as important as goals, okrs, and tasks when it comes to project management.
The efficient use of an employee recognition tool is an integral part of every project taken on by a team. A project just like employee performance, shouldn’t be seen as a stand-alone event but as a process.
During that process, members of a team have the perfectly reasonable need to feel appreciated.
For that reason making use of an employee recognition tool with customizable recognitions that can be sent out on a whim is a great tool to incorporate into your Microsoft project management practices.
The exchange of feedback should be an ongoing part of any project. The Microsoft project management software of your choice should absolutely have the capabilities to allow its users to exchange constructive feedback in a smooth and uninterrupted fashion.
We are far too deep into the era of remote work for simple video chats to be considered viable remote meeting options.
When conducting meetings as a part of a remote team working on a project, every single second of that time is priceless.
Your project management tool should have features that allow you to automate, take notes during, and overall make the most of each meeting.
If you are not sure if you should use Teams for project management, we should definitely suggest you to give Teamflect a try – get started for free (up to 10 users).
Teamflect is a free project management tool that you can use if your project management needs are lightweight.