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How to Create a Survey in Teams? – The Best 2024 Guide
Published on:
May 7, 2023
Updated on:
November 15, 2024
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Employee surveys are powerful tools that allow you to collect valuable feedback from your direct reports and managers altogether.
These surveys can be used to measure satisfaction, improve the overall success of your organization, and gather insights that can help drive strategic decision-making.
But we know that conducting these surveys can become a hassle really quick without any guide. That’s why in this blog post, we’ll provide a step-by-step guide on how to create a survey in Teams.
If you’re wondering if you can conduct a survey in Microsoft Teams, the answer is yes! Microsoft Teams is a commonly used collaboration platform that helps teams to work together seamlessly, working remotely or not.
If you’re wondering if you can conduct a survey in Microsoft Teams, the answer is yes! Microsoft Teams is a commonly used collaboration platform that helps teams to work together seamlessly, working remotely or not.
With its wide range of features including chat, video conferencing, and document sharing, Microsoft Teams is one of the best collaboration tools out there in the market.
With its user-friendly interface and powerful features, Microsoft Teams is an ideal platform for creating and sharing surveys that help teams stay informed and make data-driven decisions.
In addition to surveys, Microsoft Teams project management apps are the best solution for keeping your performance management work in one place.
You can use the polls feature of Microsoft Teams to do a short survey or install apps such as Microsoft Forms or Teamflect. Let’s examine these options step-by-step and find the best answer to how to create a survey in Teams!
You can use Microsoft Forms to create a survey in Teams, which is a survey creation and analysis tool that is integrated with Teams. Microsoft Forms allows you to create surveys, quizzes, and polls quickly and easily, and then share them with your team or external stakeholders.
How to create a survey in Microsoft Teams using Microsoft Forms:
After integrating Microsoft Forms with Teams, you can begin creating your employee engagement survey. Microsoft Forms provides a user-friendly interface that allows you to customize your survey with various question types, themes, and branding options.
You can even choose whether to make your survey anonymous or require respondents to provide their contact information.
Now that you’ve downloaded Microsoft forms, follow these steps to create a new survey:
Once you’ve added all of your questions, you can preview your survey to make sure everything looks the way you want it to. Then, you can share the survey with your team by copying the link or sending it directly within Teams.
Although using Microsoft Forms for creating employee pulse survey in Teams is surely a practical way, there is a better and more convenient way of doing it! Although we’ve compiled top employee pulse survey tools and best Microsoft Teams survey tools before in our blog, the best one still remains to be Teamflect!
To get even more out of your employee feedback surveys, you can consider using employee survey software like Teamflect, which is seamlessly integrated with Microsoft Teams.
Not only does Teamflect make it easier to create and conduct surveys, but it also provides a more user-friendly experience for survey respondents. Survey respondents can quickly and easily answer multiple choice, rating and open-ended survey questions, as well as ranking questions, using Teamflect.
Teamflect provides a comprehensive employee feedback platform that enables you to create customized survey in Microsoft Teams, collect and analyze feedback, and act based on the insights gained from the feedback.
The Teamflect survey process is user-friendly and it allows users, managers, and admins to navigate through different functionalities seamlessly.
You can follow the steps below for a streamlined teams survey experience.
The first step to create a survey in Teams is installing Teamflect. Begin by downloading the Teamflect application from the App Store.
Continue your Teams survey journey by opening the Teamflect app and scrolling down to find your latest survey. Alternatively, click on “View All” or go to the left sidebar and click on “Surveys.”
Inside the Surveys module, you’ll find three tabs: “My Surveys,” “My Team Surveys,” and “All Surveys.”
Filling out a survey inside Microsoft Teams is just as easy as creating one when you’re using a fully integrated survey tool like Teamflect. All you have to do is click on the survey assigned to you and make your way through the variety of survey question types Teamflect has included.
Teamflect will also send the surveys in the form of adaptive cards, right inside Microsoft Teams Chat. This way your team can fill out surveys in Microsoft Teams with ease.
Access detailed reports on survey responses by going to the admin center and clicking on “Reports.”
From inside the admin center, you can also set up custom automation scenarios for each survey to be conducted at intervals of your choice!
Other Key features of Teamflect include:
As we mentioned before, one of the most valuable use cases of employee surveys is for getting feedback.
Employee feedback surveys help organizations understand how their team members feel about their work and detect potential issues before they become major problems.
There are different kinds of feedback surveys such as employee engagement survey, pulse surveys, goal-oriented survey etc.
You can include questions in your employee feedback survey such as:
Conducting an exit survey during offboarding is a way of getting feedback from departing employees. In addition to employee feedback surveys, exit surveys are also important because the input can help you improve your employee retention strategy.
We have a full list of exit survey questions but here’s a little sneak peek into it:
Surveys can also be helpful for event planning within Microsoft Teams. Event planning surveys can help organizations collect information from attendees about their preferences, interests, and any special requirements they may have.
Use employee engagement survey for your next big event to create the best gathering for your employees and show you value their opinions!
Examples of questions you can include in event planning surveys might be:
Surveys can also be used to gather project status updates within Microsoft Teams.
Project status update surveys can help you as a project manager to collect information from team members, identify any roadblocks or issues, and track overall project progress.
You can include questions such as:
Collecting answers from surveys and not analyzing them properly can be the worst thing you can do in your employee engagement practice!
Your employees want to feel heard and see the changes according to the answers they gave during surveys, therefore it’s crucial to act on the survey results you’ve gathered.
If you’re wondering how to analyze pulse survey results, we have two ways to show you!
For starters, you can use our old friend Excel to analyze your survey results. If you want to use Excel in the old-fashioned way:
In addition to using Excel and accessing survey responses in Microsoft Forms, another option for analyzing survey results is using HR analytics software.
These tools provide more advanced data analysis and visualization capabilities that can help organizations gain deeper insights into employee feedback.
One such tool that Teamflect with its seamless Microsoft Teams integration, as mentioned earlier. With its HR analytics module, users can easily analyze survey data and create custom reports and dashboards.
The software allows for real-time tracking of employee feedback, which can be especially useful for monitoring employee engagement and identifying areas for improvement.
You can create PowerBI reports for analyzing your results and discovering patterns throughout your organization.
If your employees are engaged and motivated they will perform better. An engaged workforce will also be happier about their jobs and have better work relationships with their team members.
We are listing the four benefits of conducting employee surveys below.
Conducting employee surveys will help you pinpoint opportunities and potential roadblocks. You’ll be able to gain valuable insight and use this insight to streamline your management.
Furthermore, each employee in your company has different perspectives and by leveraging these perspectives you can change your business plans more strategically.
By collecting data through employee surveys, you can find out what motivates your employees and what creates engagement.
You can also discover any issues that hurts employee engagement. On top of that, by addressing concerns and obstacles, you can ultimately boost productivity in your organization.
When you survey your employees frequently and act on the input you receive, you can address issues that create dissatisfaction among them.
Monitoring employee satisfaction regularly wil help you improve employee retention because you will be able to come up with solutions for the issues your employees have been experiencing.
Conducting employee surveys will help you create the ideal work environment for your employees since positivity is one of the biggest contributors when it comes to creating the ideal workplace.
By collecting feedback you’ll be making your staff feel heard and valued and by acting on the feedback you’ll be transforming your working environment.
As our final words, creating surveys in Microsoft Teams is a simple and effective way to gather feedback and insights from your employees.
Using surveys in Teams will help you gather feedback and insights that can help improve your business processes, products, and services.
It’s important to listen to your employees and customers, and surveys are an effective way to do that!
That’s why you should start conducting your pulse surveys right inside Microsoft Teams! With the integration of third-party apps like Teamflect, you can conduct real-time, no-nonsense surveys and get instant feedback from your team members.
Don’t be afraid to try different survey formats, such as multiple-choice, free-form, and ranking questions, to gather the data that is most valuable to you.
An all-in-one performance management tool for Microsoft Teams
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