10 Great Task Management Software for Microsoft Teams Users

Microsoft Teams has become an indispensable tool for remote work.

However, if you want to improve your work when managing multiple projects, you should try a task management software for Microsoft Teams.  

In this article, we will introduce you to some of the Microsoft Teams task management tools and give you valuable insights on choosing the task management software that will perfectly meet the needs of your team.  

What Is Task Management?  

Task management is the process of managing a task through its life cycle.

This includes planning, testing, tracking, and reporting.

Effective project task management can help either an individual achieve a goal or groups of people collaborate and share knowledge to achieve collective goals.  

Effective task management requires managing all aspects of a task, including task status, priority, time, human and financial resource assignment, recurrence, dependencies, notifications, etc.

These can be summarized into basic task management activities.  

Why Is Task Management Important?  

Task management forms a part of project management and it is the basis for effective workflow in organizations.

Task management tools help to make workflow transparent, clear, and orderly. By using task management software managers can keep a finger on the pulse of each project, and employees can have a clear understanding of what they need to do. 

Benefits of Using Task Management Software 

Now, we will cover the key features of the best software for task management and explain how these tools guarantee successful teamwork and give project managers and business executives complete control over tasks and project management. 

Here are the benefits that we have identified from using task management software:  

1. Flexible task management platform: Without comprehensive task management software, your team loses valuable time due to poor performance.  
2. Task reporting: A detailed task report shows how each team member spent their time and which tasks were completed.  
3. Staying on track with the shared calendar and schedule: The best task management solutions always include a shared calendar. You can use the team calendar to plan team meetings and other team activities.  
4. Better collaboration and team communication: Every collaborative team and messaging tool should at least make it easy to communicate with your teammates and allow you to link and file sharing. 
5. Easier project management: Scheduling tools in task management software allows you to schedule all your team’s scheduled work hour by hour, and you can assign new tasks for free time slots.  
6. Reporting and analysis: Good task management software always includes a well-designed online dashboard that displays important metrics and graphs for an instant overview of your collaboration progress.  

How To Find The Best Task Management Software?  

There are critical criteria you need to consider when you ask the question “What is the best task management software?” 

1. Low Entry Threshold and Broad Capabilities

• The task management software of your choice should be easy to get started with.
• Should offer a wide range of capabilities to address diverse task management needs.

2. Integration Potential

• Your task management software should have the ability to integrate with other solutions.
• Integration with corporate task management, CRM, communications, and routine automation is crucial.

3. Trial Period

• A trial period is essential for users to evaluate the task management software.
• This period allows users to determine if the solution aligns with company expectations and needs.

4. Streamlined Workflows

• Task management software, whether free or paid, should provide streamlined and intuitive workflows.
• This helps enhance overall efficiency and ensures tasks are managed effectively.

Top 10 Task Management Software for Microsoft Teams Users  

1. Teamflect

Teamflect is an all-in-one performance management tool for Microsoft Teams users.

It directly integrates with Microsoft Teams and provides a handful of features that supports your project management and employee engagement purposes.

By using Teamflect, you can set regular one-on-one meetings, provide valuable feedback to your employees, and set measurable OKRs for your company. It is the best app for task management in Microsoft Teams.

The tool also functions as “Tasks Software“where you can;

• Easily create tasks from emails, and see their status right inside of Outlook and Microsoft Teams.
• Auto task reminders
• Group tasks and individually assigned tasks
• Commenting and status updates
• Creating tasks from emails

“Tasks” is not a module by itself but an integrated part of an employee engagement suite.

You can assign tasks while conducting 1-on-1 meetings, get reminded to recognize your colleagues who have completed the tasks assigned by you, or send feedback about completed tasks.

2. Trello  

Trello is an online task management and productivity platform that allows teams to collaborate and get more work done in a limited amount of time.

Its panels and cards help you to organize and prioritize your urgent tasks for complex projects. 

It’s also known for its simple drag-and-drop interface. For example, you can easily drag and drop task cards from one section to another.

In general, it allows you to define stages for your projects or recurring tasks, from start to finish. You can give each card a name, assign it to all team members, set due dates with a shared calendar, and more.  

There is also a built-in workflow automating task assistant that performs many tasks on your behalf:  

• Project timeline teams  
• Triggers (important pointers to changes) based on rules  
• Timely alerts  
• Ability to create user cards  

3. Asana 

Asana is a task and project management software that supports the coordination of your distributed team and manages your tasks, projects, and assignments online.

Millions of professionals around the world use it for collaborative task management. It is also quite popular due to its easy-to-use interface.  

Like Trello, Asana provides a drag-and-drop interface to visualize your project tasks. Similarly, you can go through several steps – from the beginning to the end of a job.

There’s also a ‘timeline’ feature that helps you synchronize similar projects together.

The timeline also shows your whole team how parts of the task are coordinated in time with each other. You can also automate tasks and projects to save time.  

Here are five manual activities you can automate with Asana:  

• Moving tasks around to make edits to project cards.  
• Assigning tasks to the right team member.  
• Automatically add subscribers when you change the due date.  
• Setting and changing deadlines.  
• Notification of team members when a task is completed.  

In addition, Asana’s reporting features track completed tasks and send alerts when a job is completed.  

4. MeisterTask 

MeisterTask is a simple task management software for teams who want to get more work done in less time. Its user interface is quite simple and easy to navigate.

You must focus on the three main blocks, namely tasks, dashboards, and projects. There are also plenty of tutorials and additional information offered to get you started quickly.  

Other vital features include regular software for data backup and recovery, Kanban-style dashboards, extensive integration with third-party tools, detailed reports and statistics, and much more.

You can also become an ‘observer’ and assign tasks to team members and stay informed. 

5. Microsoft Project  

If you are an administrator or responsible for different projects, managing them can be a messy job for you.

Microsoft Project is one of the best tools for managing multiple tasks and projects and keeping track of everything that happens.

In addition, you can quickly integrate Microsoft Project with Microsoft Teams, so you can stay organized all the time, assign new tasks to participants, check timelines, set due dates, etc.  

6. Todoist  

Todoist is one of the best alternatives to note and task management apps. If you already use Todoist for project planning, this official Microsoft Teams extension may be handy.

After installing this app, you will have an additional context menu item that allows you to create a new task list on Todoist from any chat message.

Two options are available: ‘Add task to Todoist’ and ‘Add to inbox,’ and you can use them as you see fit.  

7. Smartsheet

Smartsheet distinguishes itself as an accessible and versatile task management software that is designed to skyrocket your organization’s productivity.

Its user-friendly interface and integration with Microsoft Teams makes Smartsheet an efficient solution for managing tasks and projects of any scale.

As one of the best MS Teams task management software, Smartsheet can significantly streamline task management processes and help organizations turn plans into action.

It also minimizes the need for unnecessary meetings and email communication.

Moreover, Smartsheet’s flexibility allows users to manage work in real-time and provide access to task lists, files, calendars, and comments from any device which ensures productivity no matter where you are.

8. ClickUp

ClickUp is one of the most well-known task management software and it’s also integrated with Microsoft Teams. This integration aims to create an unparalleled all-in-one workspace experience.

As a you use this Microsoft task management for teams you will receive notifications for comments, attachments, and status changes in your ClickUp projects.

These updates will be incorporated into your preferred Microsoft Teams chat and they will ensure you stay in the loop effortlessly.

ClickUp is committed to providing contextual clarity and this is evident through rich unfurling previews of links with descriptive text.

This feature allows team members to understand the task being discussed without the need for an extra click and this makes communication more efficient and intuitive.

9. Wrike

Wrike for Microsoft Teams can improve collaboration through integrating task management into the Teams environment.

This integration capitalizes on the chat-based workspace of Teams which bridges conversations with structured work.

One of the main features of this task management software is its ability to manage projects and tasks directly within Microsoft Teams.

With Wrike, Microsoft Teams users can easily handle projects and tasks This can facilitate a smooth transition between collaboration and task execution without the need to switch between platforms.

Wrike also incorporates Gantt charts to improve project planning. Teams can use Gantt charts to visualize project timelines.

Through this graphical representation you’ll have a more comprehensive overview to achieve better planning and coordination among your teams.

10. Jira Software

Jira Software integrates with Microsoft Teams to improve your task management and team collaboration.

Its users can seamlessly access and manage Jira tasks directly within the Teams interface and this can eliminate the need to switch between platforms.

Jira Software facilitates the viewing and creation of Jira issues, allowing teams to stay focused on their work without disruptions.

The task management software also enables the linking of conversations and tasks which makes it easier for teams to discuss and collaborate on specific issues without leaving the Teams environment.

Jira Software users can effortlessly search for Jira issues and mention them in Teams conversations and this can ensure that relevant tasks are readily accessible.

You can easily monitor your task progress by tracking the status of Jira issues and receiving updates in Teams simultaneously.

Moreover, by executing Jira commands directly within Teams, you can simplify task and project management which contributes to a more efficient workflow.

The cliff notes of it

Finding the best task management software can be difficult but if done right, the right task management app can make an incredible difference in how your organization manages performance.

We do hope this list of Top 10 HR Apps for Microsoft Teams can help you with your research.

If you are part of an organization that uses Microsoft Teams, then Teamflect by a long shot is the best task management app for Microsoft Teams available to you.