Decospan is the European market leader in veneer solutions for interior design, the natural wood surfaces that bring warmth and character to interiors. Headquartered in Belgium, the company has grown to more than 1,000 employees, with manufacturing operations across five European countries and a sales presence that spans the globe.
With that scale comes the challenge of running consistent people processes across a growing, multi-country workforce, a challenge that, until recently, Decospan met with a distinctly manual toolkit: Word documents, OneNote, Excel files, and personal notebooks.
We interviewed Evelien Vanden Brande, HR Director at Decospan, who shared how Teamflect helped the company retire its manual performance review process, bring its core HR workflows into one platform, and give both HR and employees a single, structured home for the conversations that matter.
“We could immediately streamline and automate the manual processes of performance reviews. This was really a game changer for my team.”
Evelien Vanden Brande — HR Director, Decospan
Today, that Decospans performance review process is a smooth and streamlined flow appreciated by everyone involved. Evelien talks through the questions with her leadership team, activates the questionnaire, and pushes a button to send reminders.
“Everything from Goals to One-on-One’s come together in Teamflect. Nobody has to keep track of separate documents."
Evelien Vanden Brande — HR Director, Decospan
While performance reviews showed the most dramatic before-and-after, the day-to-day value at Decospan comes from two everyday modules: one-on-ones and goals.
The majority of the workforce now uses Teamflect to track their one-on-ones with their manager and to follow their goals throughout the year.
“What I hear from employees is that it's a useful way to prepare themselves for conversations. Overall, it's perceived as a very useful tool.”
“From an HR viewpoint it's great. You have the Active Directory link, so I don't need to upload anything. ıt's automatically linked.”
Evelien Vanden Brande — HR Director, Decospan
A decisive factor in Evelien's choice was Teamflect's integration with the Microsoft ecosystem. Other tools she had considered didn't offer the same seamless connection. With Teamflect's Active Directory integration, there was nothing to upload and no user attributes to sync manually.
That same familiarity shaped adoption. Because Teamflect lives in an environment employees already knew, the rollout felt natural rather than disruptive. Evelien had prepared trainings, but found they weren't really necessary.
“For everybody who's on it now, it was adopted very organically. It's an environment they know already in essence so not a lot of troubles, really.”
“I can definitely recommend Teamflect. Certainly from HR to HR, because for me it's a really big game changer. I've already done it a couple of times.”
Evelien Vanden Brande — HR Director, Decospan
Asked whether she would recommend Teamflect to other organizations, Evelien's answer was an easy yes.
“I see way too often in any type of company this whole variety of tools used for keeping track of stuff. With Teamflect, the majority of things you can combine are in one.
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